-possible dates of the event, setting, who is invited, etc.
-people you'll need: cops, chaperones, etc.
-agenda of the event: when it will start, end, what is going to happen during the event

STEP 1: PLAN A CLASS OFFICE MEETING
Requirements:
Make sure that everyone is present (all officers and class advisor).
Plan out your event, including specifics:
Make sure that there are many options in your plan, in case the administrators want to change certain parts of the procedure.
Make sure that everybody understands this platform.

The library is a good place to have meetings since it is quiet and there are little distractions. There is also access to the computers to write the platform.